Tips to help you as the designated Trip Organizer in your planning

Tips to help you as the designated Trip Organizer in your planning:

You’ll want to think about these aspects; albeit it is not necessarily a complete listing as other issues may also arise:

  • Obtaining access permission/permits – make sure you receive permission from the land or resource owner during the planning of your trip. You might need to get permission to access the following;
    • campsites, car parks,
    • launching/recovery of boat(s), 
    • storage of boat(s)/equipment, 
    • wrecks and marine parks
  • Organising travel arrangements to/from the trip location
  • Selecting if appropriate Dive Managers (Dive Leader minimum) for each stage of the expedition, in liaison with the Diving Officer.
  • Ensure dive sites are available and relevant to the divers’ BSAC qualification level:
    • 20 m for Ocean Diver.
    • 35 m for Sports Diver.
    • 50 m for Dive Leader and above: however, BSAC now strongly recommend use of Trimix at depths beyond 40m. 
  • Ensuring appropriate diving equipment is available during the trip – either to be provided by the Club, by the divers, or the Dive Centre involved.
  • Controlling the trip’s finances, income and expenditure, in parallel with the Club Treasurer who will authorise the appropriate payments in a timely manner.
  • Carrying out a Risk Assessment relevant to your trip – this is to be submitted to the Diving Officer for agreement before the final payment is made by the Club.
  • Finding appropriate accommodation for all ages (never mix adults with minors (except parents and their own children) or minors of mixed sex)
  • Finding accommodation with storage/drying area for wet/dry suits, cooking/catering facilities and car parking (especially if you are towing a boat)
  • Maintaining the dive records during and throughout the trip – consider delegation on a daily basis to the Dive Manager of the day.
  • Providing and end of trip report for the Club and the Diving Officer.

At any time should help or any assistance be needed in taking any element of this planning forward successfully, then the Diving Officer or any member of the Club committee stand ready to assist.  

At any time should help or any assistance be needed in taking any element of this planning forward successfully, then the Diving Officer or any member of the Club committee stand ready to assist.  

Jon Chitty

Diving Officer 

BSAC833

jonchitty

BSAC Advanced Diver & Advanced Instructor - and learnt everything through the BSAC Special Branch structure in the RAF. And I started diving in Sep 75, when there were no buoyancy aids and wet-suits tended to be hand-made monstrosities. Boy how things have changed - for the better!

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